This How-To is part of the series of Lotus Notes Troubleshooting documents, Part 10 Replication and Archiving

To create a new full replica

1. Do one of the following:

• Open the database you want to create a replica for, and from the menu, choose File – Replication – New Replica.
• Drag the database’s bookmark to the Replicator icon on the bookmark bar.

2. If the database you’re creating a replica for is on a server, Notes opens the Create Replica for Database DatabaseName dialog box (where DatabaseName is the title of the database). Do one of following:

• To create the replica locally in the data directory (the default), proceed to step 4.
• To create the replica on a server, in the Server list, select or enter the name of a server on which you want to create the replica, and click OK.
• Modify the file name for the replica in the “File path” field. To specify a file path, click the folder icon and browse to the directory on the server where you want to save the replica.

3. If the database you’re creating a replica for is local, Notes opens the Overwrite Replica for Database DatabaseName dialog box. Do one of the following:

• To create the replica on a server, in the Server list, select or enter the name of a server on which you want to create the replica, and click OK. Notes changes the title of the dialog box to Create Replica for Database DatabaseName.
• To create the replica locally, modify the file name for the replica in the “File path” field. To specify a file path, click the folder icon and browse to the directory in your operating system where you want to save the replica. Modifying the file name in any way will prevent overwriting if the original database is local, but the title of the dialog box changes only if you enter a different file path.

4. (Optional) Click “Replica Settings” and do any of the following:

• (Optional) Select “Encrypt the replica using” and choose an encryption type (Strong, Simple, or Medium) from the list.
• (Optional) To improve full-text searching of this replica, select “Create full text index for searching.” To save space on your hard drive, deselect it.
• (Optional) To use the same security settings for the replica as for the original database, leave “Copy Access Control List” selected. To use different settings, deselect it. The check box is available only when you are not the database manager and the database’s ACL is not set to enforce a consistent ACL across all replicas.
• (Optional) To create the new replica when you click OK, regardless of the setting in your replication preferences, leave “Create Immediately” selected. To wait until the next scheduled replication, deselect this option.
• (Optional) To customize settings for this replica, such as whether to replicate to or from the server (or both), a schedule, and which documents in the database to replicate, click More Settings.

5. Click OK.

DISCLAIMER: Be aware that these documents are made from information found online, and experience in a large corporation. This means that the situation you will have to apply this to might be quite different.

The idea behind this however, is to make you acquainted with the most common processes and inner workings of the software

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This How-To is part of the series of Lotus Notes Troubleshooting documents, Part 7 Notes.ini

In this post we completely rebuild the whole Lotus Notes client. This is possibly the last troubleshooting action you can perform before re-installing it. Therefore, make sure what you are doing and that all important configuration files, are saved somewhere. (test this first to see if this works well in your environment!)

• Right click anywhere on the desktop and select new folder, name the folder backup.
• Click on start search for files or folders and search for the following files:

NAMES.NSF, DESKTOP5.DSK or DESKTOP6.NDK and NOTES.INI

Then hold control and select all of the files and select edit and copy to folder, browse to the backup folder and click ok.

• Then select these files, (except the notes.ini) in the original notes data folder and delete them, double click on Notes.ini file and delete all the text except for the first three lines: [notes], directory: c:\documents and settings\your name\ my documents\lotus\notes\data, and KIT TYPE = 1

Then select file and save.

• Now restart lotus notes. You will receive the following screen click on next.

The steps you’ll have to take from now on are those of a standard new set-up. So make sure you have the name of the user, and the location of his or her mail-file.

(Screenshot from a Lotus Notes V. 5 Client. This screen displays up till version 7)

• The next screen will prompt you for your name and domino server you would like to connect to. Fill in the full name of the user, eg. k, and untick the box next to I want to connect to a domino server
• Now you will be prompted for the Lotus Sametime credentials. Here fill in the details.
• Click next and in the screen that appears you will be asked for any other services you can have notes connect to (Internet mail, Newsgroups, proxies, etc) Usually none of these are being used.
• you now have Lotus notes ready for use, we can add back in the address book and the desktop icons by selecting them in the backup folder, names.nsf & desktop5.dsk and copy to folder lotus\notes\data overwriting the files that the client recreated.

DISCLAIMER: Be aware that these documents are made from information found online, and experience in a large corporation. This means that the situation you will have to apply this to might be quite different.

The idea behind this however, is to make you acquainted with the most common processes and inner workings of the software

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This How-To is part of the series of Lotus Notes Troubleshooting documents, Part 4 Troubleshooting View Errors

There are two ways to clear the bookmark.nsf

The first is to ask the user to close Notes, Go to Program Files\Notes()Notes Client installation folder) then delete/rename bookmark.nsf – when they reopen Notes bookmark.ntf will create a new bookmark.nsf file.  This will be based on the default template and any changes the user has made to their book marks will be lost.

The second (less impacting), is to have the user left-click once on the bookmarks database on their workspace.

They then have to hold [Ctrl&Shift] and select “Go To…” from the View tab.

In the pop-up box that opens select (ByURL).  This will open Bookmark database and display all bookmarks.

Use Ctrl + A to select all and then press delete.  After refreshing a confirmation box will appear asking if you’re sure you want to delete.  OK this and close the database.  Note: During this process it is very likely that you will get an error message – probably “Object Variable Not Set”.  This is normal as you are selecting a corrupted entry.  You can OK the error message.

The user should then go to their workspace and refresh – this will repopulate the bookmark database with all valid bookmarks in use.  The user will not lose any changes that they have made.

If the corruption is only affecting one database you can delete only the bookmarks relating to that database.  Make a note of the Database Replica ID > Right-click on Database>Database>Properties>2^nd Tab (i).

Then use the above method to show the bookmarks then use View>Search this view to locate the bookmarks – in the search field enter the Replica ID without the colon ‘:’.  Select the bookmarks and delete then refresh workspace as above.

If it isn’t on their workspace the bookmark database can be opened using Open Database> Local> bookmark.nsf.

DISCLAIMER: Be aware that these documents are made from information found online, and experience in a large corporation. This means that the situation you will have to apply this to might be quite different.

The idea behind this however, is to make you acquainted with the most common processes and inner workings of the software

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The database access control list will give you enough information in most cases. If, however you want to check a bit more thoroughly, check a users’ or groups effective access:

1.    Open the database that you want to check.

2.    Choose File – Database – Access Control.

3.    Click Basics and then click the “Effective Access” button.

4.    Select the person, server, or group whose effective access you want to determine and then press Enter or click the “Calculate Access” button.

• Access in the top left of the dialog box shows the selected name’s effective database access as determined by the database ACL.
• The checked boxes on the left side of the dialog box indicate the access rights for the selected name.
• The “Groups” and “Roles” boxes on the right of the dialog box show all the individual and group name entries and roles that could potentially control the selected name’s access to the documents in the database.
• “Full Access Administrator” is checked if the person, server, or group has full administrator rights to the database. For example, if a person has this privilege, that person can delete the database even if he or she does not have Manager access to the database.

DISCLAIMER: Be aware that these documents are made from information found online, and experience in a large corporation. This means that the situation you will have to apply this to might be quite different.

The idea behind this however, is to make you acquainted with the most common processes and inner workings of the software.

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